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Privacy Policy

SciVid

SciVid Journal Privacy Policy

Effective Date: April 20, 2025
Last Updated: April 20, 2025

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This Privacy Policy explains how SciVid Journal (“we,” “us,” or “our”) collects, uses, discloses, and protects your personal data when you visit www.scividjournal.com or interact with our services. By accessing or using our site, you agree to the terms below. If you reside in the EU, UK, Australia, or California, additional rights and obligations apply as described in Sections 6 and 13.

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1. Data Controller & Contact

Data Controller:
SciVid Journal
Editor‑in‑Chief: editor@scividjournal.com

For privacy inquiries or to exercise your rights, please email editor@scividjournal.com. Residents of the EU/UK may also contact our Data Protection Officer at dpo@scividjournal.com.

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2. Definitions

  • Personal Data: Any information relating to an identified or identifiable individual.

  • Processing: Any operation performed on Personal Data (collection, use, storage, disclosure, deletion).

  • Sensitive Data: Special Categories under GDPR (e.g., health, race) – we do not collect these.

  • Third Party: Any person or organization outside SciVid Journal.

 

3. Information We Collect

We may collect:

  1. Registration & Profile Data

    • Name, email, password, academic affiliation, country, research interests.

  2. Content Submission Data

    • Manuscripts (PDF, DOCX), video scripts, images, and other media.

  3. Subscription & Payment Data

    • Billing details (handled by PCI‑compliant Stripe/PayPal), subscription status.

  4. Usage & Analytics Data

    • IP address, device/browser type, cookie identifiers, pages visited, session duration.

  5. Communications Data

    • Email messages, editorial feedback, survey responses.

 

4. Legal Basis for Processing

  • Contractual Necessity: To provide subscription services, process payments, manage your account.

  • Consent: For marketing emails, non‑essential cookies, and profiling. You may withdraw consent at any time.

  • Legitimate Interests (GDPR/APP): To maintain site security, improve functionality, detect fraud, and for our business operations—provided this does not override your rights.

  • Legal Obligation: To comply with court orders or law‑enforcement requests.

 

5. How We Use Your Data

PurposeData CategoriesLegal Basis

Account registration & managementRegistration DataContractual necessity

Manuscript evaluation & peer reviewSubmission DataContractual necessity

Payment processing & subscription managementPayment DataContractual necessity

Email updates, editorial notifications, offersRegistration & CommunicationsConsent

Site analytics & improvementUsage DataLegitimate interests

Fraud detection, security incident responseUsage & Registration DataLegitimate interests

Compliance with legal / regulatory requestsAs requiredLegal obligation

 

6. Cookies & Tracking Technologies

We use cookies and similar tools to enhance your experience.

  • Strictly Necessary (always active): Session management, security.

  • Functional: Remember preferences (e.g., language).

  • Analytics: Google Analytics to measure site traffic (opt‑in/opt‑out via banner).

  • Marketing: Third‑party ad remarketing (CCPA “Do Not Sell” link below).

You can manage or withdraw cookie consent via our cookie‑banner or your browser settings. See our Cookie Policy for full details.

 

7. Disclosure & Third Parties

We will never sell or rent your Personal Data. We may share data with:

  • Peer Reviewers & Editors (for manuscript evaluation)

  • Service Providers (Stripe, PayPal, AWS, Google Analytics) under strict contracts

  • Legal Authorities when required by law

All third parties must implement appropriate security measures and may only process data per our instructions.

 

8. Cross‑Border Transfers

Your data may be stored or processed in countries outside your own (e.g., AWS in the U.S.). We ensure transfers comply with:

  • EU/UK: Standard Contractual Clauses or adequacy decisions

  • Australia: Australian Privacy Principles

  • California/USA: CCPA safeguards

 

9. Data Retention & Deletion

Data CategoryRetention Period

Account & Profile DataUntil account deletion + 1 year

Submission Data5 years after publication or rejection

Usage & Analytics Data2 years (anonymized thereafter)

Communications3 years

After these periods, we securely delete or irreversibly anonymize your data.

 

10. Automated Decision‑Making & Profiling

We do not use fully automated decisions to your detriment. We may leverage algorithmic recommendations (e.g., “related videos”) to improve your experience. Under GDPR, you may request human review of any significant automated decision.

 

11. Your Rights

EU/UK (GDPR) & Australia (APP)

  • Access: Request a copy of your Personal Data.

  • Rectification: Correct inaccurate or incomplete data.

  • Erasure: Request deletion (“right to be forgotten”).

  • Portability: Receive your data in a machine‑readable format.

  • Restrict Processing: Pause or limit how we use your data.

  • Withdraw Consent: At any time for non‑essential processing.

  • Object: To processing based on legitimate interests.

  • Complain: To your data protection authority (OAIC in Australia; ICO in UK; supervisory authority in EU).

California (CCPA/CPRA)

  • Know: What categories of Personal Data we collect/disclose.

  • Delete: Request deletion of your Personal Data.

  • Opt‑Out: Of “sale” of personal information (if applicable).

  • Non-Discrimination: We will not penalize you for exercising these rights.

Do Not Sell My Personal Information

To exercise any right, please email editor@scividjournal.com or, for EU/UK residents, dpo@scividjournal.com.

 

12. Children’s Privacy

Our services are intended for users 16 years or older. We do not knowingly collect data from minors under 16 without verifiable parental consent. If we learn we have collected data from a minor without consent, we will delete it promptly.

 

13. Data Security & Breach Notification

We employ industry‑standard safeguards (HTTPS/TLS, encryption at rest, access controls). In case of a data breach posing risk to your rights, we will notify:

  • Affected individuals “without undue delay.”

  • Relevant supervisory authorities (OAIC, ICO, etc.) within required timeframes (e.g., 72 hours under GDPR).

 

14. Updates to This Policy

We may revise this policy as laws or our practices change. Material changes will be:

  1. Highlighted on this page with a new “Effective Date.”

  2. Communicated via email to registered users if significant.

We maintain an archive of prior versions upon request.

 

15. Jurisdiction‑Specific Notes

 

Questions or Complaints?
Email editor@scividjournal.com. We aim to respond within 30 days.

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